Finding and moving into a new office space can be just as much of a hassle as moving homes. With employees, clients, and ongoing projects to think about in addition to your move, make sure to take into consideration what you'll need to know before you make your move. In honor of National Moving Month, here are 5 tips on how to make your office space move smooth.
Find your Space Finding the perfect office space and location for your company is the most essential part of the moving process. You'll want to consider things such as address city (This can impact your SEO), parking, and proximity to employees and clients. Make sure to consider company growth when thinking about your space. Most office space leases are 3-5 years, therefore, you'll want to make sure you get a space large enough for your expected expansion. Make sure you have a meeting room in addition to individual office spaces or co-working spaces. You'll also want to consider features such as bathrooms, kitchen, and lobby space. Consider using The Anderson Group to find Albany-area office space with ample parking!
Do research to find the best moving company When moving your office space, you can't expect your employees to want to help you move on the weekends or during their busy workday. Hiring a moving company can often be cheaper than giving up your time or the time of those who work for you, so make sure you do your research on the best options. Consider hiring a full service agency who will pack for you as well as deal with the loading, unloading, and unpacking. Some moving companies in the Albany area include Don's Moving and Storage, Mabey's, and Arnoff.
Purchase new items When purchasing new items for your office space such as couches, tables, and desks, make sure everything will fit by using 3D Design programs such as Sketch Up, or work with The Anderson Group's team to design out your custom office space with their designers. This will help you make sure you aren't returning large items and that everything looks cohesive within your space. Some less obvious items that you may want to purchase for your new office space include stand up desks, a hot and iced coffee maker, and enough fridge space to accommodate your employees.
Don’t forget I.T. One thing many business owners forget about when moving office spaces is the process of disconnecting and reconnecting all of your tech. Make sure you have a tech company in order to transfer all of your office’s technical equipment as soon as you have a move in date. This includes internet, computers, phones, servers, and data. You want to make sure your office space is up and running as soon as your employees move in, so make sure to book this service as far in advance as possible.
Put address change orders in place Make sure to notify your clients and suppliers of your new address with either private correspondence or an announcement email. It will also be important to set up a forwarding address for mail that will go to your old office space, and to switch your address on all you bills. Also, adjust any business cards, letterhead, and website information to display your new address. It's also important to change your Google My Business listing to your new address so that your correct location can be found in Google Maps.